Office Moving Checklist for Busy Managers
Whether you will need to move your business to relocate to a new area, or you are expanding, you need to make sure that you reduce the distractions and complete the transition as soon as possible. There are certain important things you need to take care of before the movers come and everything gets packed and shifted to the new location. Below you will find a few tips on how to take care of crucial tasks when your company moves to new premises.
Letterheads and Stationery
You must get rid of all the old stationery and order the new ones before you move to the new location. You don’t want your customers to look for you at the old address. Make sure you talk to your web developer to get your business information updated on your website and different directories. This way, you can make sure that your suppliers and potential customers are able to find you.
Tax Registration and Accounts
Updating your business information on your incorporation and taxation documents and registration should be one of your priority tasks. You can get a penalty if you fail to notify the tax office about your move, and if you don’t get reminders because you moved, you can only blame yourself. Get in touch with a corporate accountant or attorney to find out what the simplest and fastest way of updating your company address is.
Letting Customers Know
If you have an email ist, you could send out an update about the move, but don’t rely on this form of communication alone. You might want to send letters on the post, and call your most important and largest clients, making them aware of your new location. Get a notice put on your website by your web developer about your move telling customers and visitors about the date and linking to Google Maps, showing your new offices.
It is important that you arrange the insurance for the new business property as soon as possible. Get quotes and compare the different levels of cover, to make sure that the policy suits your business needs. If you are using shipping container transport to deliver your office equipment and furniture, make sure that the company offers insurance for the freight, loading, and unloading.
Remote Working Arrangements for Employees
To make everything go smoothly, you can get your employees to work from home remotely while the office is being relocated. This way, you can keep answering phone calls and online queries, so you don’t lose customers or have to deal with excess workload once you have moved into your shiny new offices.
While arranging transportation and managing employees is important when you move your business to a new property, you must take care of the above tasks first, to ensure everything goes smoothly, and you can get back to normal operation as soon as possible, without your customers trying to get hold of you without knowing your new address and contact details.