There comes a time when your business will need bigger and fancier offices. If you have managed to rapidly grow your operation or had to move to new premises, you will need to project manage the move, so your customer service and day-to-day operation don’t suffer. Before you start, you need to consider using some important tools to make your move smoother, faster, cheaper, and more effective. Find some tips below.
Insurance Comparison Sites
When your business moves premises, you will need to take out new insurance that covers your building, equipment, and your public liability. Compare the prices of different providers using a comparison site. Your current business insurance company might automatically increase your monthly premium because you move, however, others can save you money. Don’t accept the renewal quote immediately.
Chances are, when you move to a new office, you will not be able to sit at your desk for a few days. Cloud computing will help you update your business accounts, keep an eye on your invoices, and communicate with customers. You can take care of your business from home for a few days, until your internet and phone lines are in place, and your computer network is fully operational.
If you give your employees time off while you move to the new office, you can ask them to work from home, and install some online collaboration tools on their computer and mobile devices. This way, you can get your operations moving, and take care of urgent issues. Slack, for example, allows you to send files, add comments, create documents, upload and share them, initiate phone calls, and provide feedback.
Instead of moving your office at once, you might want to take advantage of finding the right local storage facility that will hold your office equipment safely. If you are in a rush to move out, but your new office is far from being ready, you can rent Canning Vale Storage Units for a few days or weeks, and get moving at a time that suits you.
Virtual Assistant Services
If you offer online and phone support for your customers, moving office can be a challenging time. Get in touch with virtual assistant recruitment agencies or freelancing websites, and let a professional take care of your business for a few days. You can transfer your old phone lines to your virtual office, take messages, and set up a virtual reception without having to deal with every customer query yourself.
Moving your office can be challenging, and if you don’t project manage everything, you might end up losing some customers, orders, and missing deadlines. Take advantage of modern technology, sign up for cloud communication and collaboration tools, and get help from virtual assistants, to be able to focus on the move, instead of having to deal with everything yourself. Arrange a safe storage for your equipment and furniture, and choose a moving date that suits you and your business.