Many office-based businesses consider maintenance to be of secondary importance. They aren’t factories, so the topic rarely comes up.
However, offices require more maintenance than you might expect. Sure, they don’t depreciate in the same way as an oil rig might, but they still encounter considerable problems.
In this post, we take a look at some essential office maintenance tips for any office. With these, you can keep employees motivated, productive, and safe.
Follow An Office Maintenance Checklist
It’s a good idea to follow a regular office maintenance checklist to ensure that you cover all bases. If you don’t approach the issue systematically, then you may miss things.
Check the following:
- The architectural elements, including masonry, arches, and walls
- The plumbing system, such as water-using equipment, waste pipes, and water supply
- The fire safety equipment, such as smoke and CO alarms, as well as fire extinguishers
- The HVAC system, including axial fans, vents, and air ducts
- Your office equipment, including furniture, electronics and kitchen appliances
- Your doors and windows
- Your lighting systems, fittings and fixtures
Maintain Office Air Quality
Ensuring that air quality remains high in your office is essential. Over time, electronics can attract dust and this impacts the quality of the air that you breath.
Don’t place electronics equipment near large air ducts. Also, avoid placing any equipment in front of ducts that could disrupt the flow of air. If you can’t open windows, you can use air purifiers to remove dust and other particles from your office environment.
Check For Heating And Air Conditioning Issues
Heating and air conditioning systems are remarkably temperamental. Systems fail with surprising frequency, particularly if you use them continuously.
Here are some tips for keeping your people comfortable:
- Keep your office temperature between 18 and 23 degrees C.
- Adjust thermostats so that they are in-keeping with the season.
- Run office temperatures slightly higher in the summer and lower in the winter, given the type of clothes people are likely to wear.
Also get smart thermostats to continually monitor your systems, ensuring that your office temperature is correct. If you notice a fall in your utility bills, you’re probably on the right track.
Keep Your Office Furniture In Good Condition
Functioning office furniture is essential for general office maintenance. Perform regular inspections of desks and chairs to ensure that they meet the needs of your employees. Always use ergonomic furniture to avoid injuries.
Refurbish Your Facilities Regularly
Some offices haven’t updated their interiors since the 1970s, and it shows. Employees don’t like the working environment, and clients wonder whether the company’s budget is being stretched too far.
Of course, sometimes a lack of money is the core problem. However, in many cases, it is simply the result of oversight. Companies don’t think a great deal about how their offices reflect their brand.
Try refurbishing your office by:
- Including more open areas for team discussions
- Replacing old computers that cause workers frustration
- Repaint the walls and refresh other office facilities with bright, warm colors that reflect your brand